Subawards Demonstration Project

The FDP subaward agreement form may be used by any FDP institution. For work with non-FDP agencies/institutions or for any non-FDP institution that is covered under A-110, the Non-FDP version of the subaward agreement form may be used. A “users group” monitors federal develops and attempts to keep the forms current. Federal agencies were represented on the FDP which approved the use of the forms and federal participants in the FDP were a part of the Task Force that created and tested the forms. However, the FDP makes no representation or warrantees regarding the suitability of these forms for use on any federal or non-federal sponsored projects. All users utilize these forms at their own risk.

Effective with publication of the January 25, 2008 Notice in the Federal Register (http://a257.g.akamaitech.net/7/257/2422/25jan20081800/edocket.access.gpo.gov/2008/pdf/E8-1262.pdf), research agencies are able to utilize a new standard core set of administrative terms and conditions on research and research-related awards that are subject to OMB Circular A–110, ‘‘Uniform Administrative Requirements for Grants and Agreements With Institutions of Higher Education, Hospitals, and Other Non-Profit Organizations’’ (2 CFR part 215). This resulted from an initiative of the Research Business Models (RBM) Subcommittee of the Committee on Science (CoS), a committee of the National Science and Technology Council (NSTC). One of the RBM Subcommittee’s priority areas is to create greater consistency in the administration of Federal research awards.

As a result of this priority, the implementation of the standard research terms and conditions by the Terms and Conditions Standing Committee and the recommended changes and updates by the Subawards Task Force at the May 14, 2008 meeting, the subaward agreement form has been restructured and designed as a fillable PDF. All attachment 2 forms have been revised and updated accordingly. With these revisions only one version of the template is necessary (no longer required to choose FDP or nonFDP), and the forms can be used for any of the agencies that have implemented the new Research Terms & Conditions.

For the statutory requirements and the regulatory-based requirements for all Federal research agencies please access the Research Terms & Conditions, Appendix C –National Policy Requirements Matrix at http://www.nsf.gov/bfa/dias/policy/rtc/appc.pdf.

Note: Phase IV forms are located in the archives (use the link in the left side menu)

Please note that these templates are boilerplates and should be revised according to your institution's policies and in accordance with the needs and location of the research project, etc. We are also providing a "Checklist of Additional Terms and Conditions to be Considered for Foreign Subawards," but strongly advise you consult appropriate campus officials to make sure the subaward you prepare meets your institution's and the project's requirements, and any special terms & conditions specified by the sponsor in the prime award.

55% of participating institutions responded to survey
768 subawards using the model subaward agreement form have been issued
746 of these were issued without changes
11 cases required major changes to be negotiated prior to signature
On average, institutions saved 21 pages per subaward issued
16 institutions (73% of those responding) reported time savings
161 subawards were received by reporting institutions
156 were executed without changes
On average, 13 pages were saved per received subaward
16 institutions experienced time savings in receiving FDP subawards

Institution		Contact
California Institute of Technology		Richard Seligman
Colorado State University		Betty Eckert
Cornell University		Denise Clark
Dartmouth College		John M. Carfora
Florida Atlantic University		Penny Ashwanden
Fred Hutchinson Cancer Research Center		Kim Moreland
Johns Hopkins University		Cheryl Howard
Massachusetts Institute of Technology		Thomas W. Egan
Northwestern (Chicago)		Christy Guzaldo
Northwestern (Evanston)		Dora Espinosa
Penn State University		John Hanold
Princeton University		Maureen Thompson-Siegel
Rice University		Jean Vorhaben
Rutgers University		Maryellen O'Brien
San Diego State University Foundation		Michele Goetz
Stony Brook University		Ivar Strand
Texas A&M		Charlene Miller
Texas Agricultural Experiment Station		Diane M. Gilliland
UC Santa Barbara		David J. Mayo
University at Buffalo - SUNY		Charles Kaars
University of California, Los Angeles		Nancy S. Daneau
University of Chicago		Terry Rainer
University of Cincinnati		Deborah Galloway
University of Illinois U-C		Kathy Young
University of Kansas		Joanne K. Altieri
University of Maryland		Antoinette Lawson
University of Massachusetts Lowell		Louise Griffin
University of Michigan		James R. Randolph
University of Nebraska - Lincoln		Norm Braaten
University of Nebraska Medical Center		Deborah K. Vetter
University of North Carolina at Chapel Hill		Kent Walker
University of North Carolina at Wilmington		Pamela B. Whitlock
University of Notre Dame		Howard Hanson
University of Pennsylvania		Pamela S. Caudill
University of Texas at Austin		Wayne K. Kuenstler
University of Washington		Mike Blackwell
University of Wisconsin- Madison		Diane Barrett
UT Health Science Center - Houston		Frank F. Velasquez
UT Health Sciences Center - San Antonio		Jane Youngers
Washington State University		Dan Nordquist
Wayne State University		James D. Barbret