Meeting Information

Participation Guidelines

Visitor Information

Meeting Agendas, Minutes and Presentations are Available as PDF files for viewing and printing which require the free Acrobat Reader

When	Where	Information
May 14, 2008 (Export Controls)	Fairfax, VA	Registration
May 15-16, 2008 (FDP Meeting)	Fairfax, VA	Meeting Information
September 7-9, 2008	Amelia Island, FL
2009
January 12-13, 2009	Washington, DC
May 14-15, 2009	Irvine, CA
September 10-11, 2009	Washington, DC

When	Where	Information
January 10-11, 2008	Washington, DC	Agenda & Presentations
September 10-11, 2007	Washington, DC	Agenda & Presentations
May 24 – 25, 2007	Washington, DC	Agenda & Presentations
May 23, 2007 – Export Controls Symposium	Washington, DC	Agenda & Presentations
January 8-9, 2007	Washington, DC	Agenda & Presentations
September 18-19, 2006	Washington, DC	Agenda, Presentations & Transcript
May 22-23, 2006	Seattle, Washington	Agenda, Presentations, Transcript
January 12-13, 2006	Washington, DC	Agenda & Presentations, Transcript
September 19-20, 2005	Washington, DC	Agenda, Minutes & Presentations
May 23-24, 2005	Washington, DC	Agenda, Minutes & Presentations
January 13-14, 2005	Las Vegas, NV	Agenda, Minutes & Presentations
September 20-21, 2004	Washington, DC	Agenda, Minutes & Presentations
May 20-21, 2004	Washington, DC	Agenda, Minutes & Presentations
January 12-13, 2004	San Antonio, TX	Agenda, Minutes & Presentations
September 22-23, 2003	Washington, DC	Agenda, Minutes & Presentations
May 1-2, 2003	Washington, DC	Agenda, Minutes & Presentations
January 9-10, 2003	Irvine, CA	Agenda, Minutes & Presentations
September 19-20, 2002	Washington, DC	Agenda, Minutes & Presentations

May 20-21, 2002	Washington, DC	Agenda, Minutes & Presentations
January 7-8, 2002	Austin, TX	Agenda & Minutes Presentations
September 24-25, 2001	Meeting Canceled
May 14-15, 2001	Washington, DC	Meeting Minutes Presentations
January 11-12, 2001	Irvine, CA	Agenda & Minutes
March-September 2000	Archived as PDF Files	Meeting Minutes
March-December 1999	Archived as PDF Files	Meeting Minutes
June 1996-December 1998	Archived as PDF Files	Meeting Minutes

Participation at FDP Meetings

All FDP meetings are open to the public. For registration information, please refer to the meeting information in the meeting list.

Meeting Attendance by FDP Member Institutions

One of the conditions of membership in Phase IV of the FDP was agreement by institutions to regularly attend, at institutional expense, the quarterly FDP meetings, FDP committee meetings and FDP task force meetings. The Phase IV solicitation stated that failure to attend two or more consecutive regularly-scheduled quarterly FDP meetings would be grounds for termination of membership. In addition, member institutions are expected to actively participate in FDP committees, task forces, demonstrations and other FDP activities.

The Membership Committee will monitor attendance records for all regularly scheduled quarterly FDP meetings, committee meetings and task force meetings.

For these purposes, no attempt will be made to distinguish between administrative, faculty or IT representatives from the institutions. All three are strongly encouraged to attend.

Participation of For-Profit Organizations

Membership in the Federal Demonstration Partnership (FDP) by vendors and other for-profit organizations is precluded either on a full or affiliate membership basis. In addition, for-profit organizations may not have access to any "listserv" electronic mailing list maintained by the FDP or any of its committees or task groups.

On occasion, for-profit organizations may participate in specific FDP task forces or pilot projects. This may be done on the basis of an invitation from the task group chair (or the FDP member with primary responsibility for a specific pilot or demonstration project), with advance notification to the FDP Executive Committee. The notification to the Executive Committee should include a justification as to how the particular vendor or for-profit organization was selected to participate in the activity, and should be sufficiently in advance so that any concerns raised by the Executive Committee can be addressed prior to the beginning of the participation.

As part of the justification, any potential conflicts of interests by the for-profit organization must be fully disclosed. If such exist, the justification should include the procedures to be followed to prevent any undue influence on the conduct or outcome of the activity. Task Group chairs are responsible for assuring that any results will not be biased towards the interests of the particular vendor or for-profit organization. The Executive Committee may recommend additional or alternative procedures, or disapprove participation by the for-profit organization. Where participation is approved, this will be announced on the FDP Website so that the full FDP membership and other interested organizations have notice.

Participation by for-profit organizations in FDP activities is conditioned on the expectation that they will derive no direct commercial benefit from their participation. Any resulting outcomes or products will be made available on an open access basis to all FDP members and the larger research and education community. No proprietary rights or interests will be allowed on products or outcomes of activities conducted under FDP auspices. Any exceptions require the express consent of the Executive Committee. These understandings should be reflected in writing such as by acknowledgment of receipt of this Policy Statement by the for-profit organization.

Page last updated March 26, 2008